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An office move begins with a clear brief. Bring together your inventory, building access and preferred moving window.
Proposed service. Availability and coverage require confirmation before a booking.
A change of address. A considered business transition.
An office move connects people, equipment and a working schedule. The first useful document is a clear brief: what is moving, who needs access and what has to remain available throughout the transition.
Prepare an inventory by department or work area. Identify your building contacts and the person responsible for decisions. The information below helps structure that conversation without assuming a particular crew, moving window or technical capability has already been confirmed.
Discuss your plansMap the move around your working day.
List the activities that depend on each room or piece of equipment. A reception desk, shared printer or archive may need a different sequence from ordinary desks and chairs. Mark important deadlines and distinguish preferred timing from dates that genuinely cannot change.
Building management may require advance notice, loading reservations, insurance documents or access supervision. Gather the actual requirements rather than assuming the same arrangements apply at the new premises. Any out of hours work must be discussed and confirmed separately.
Make ownership and handling clear.
Assign a contact for each area and use a consistent destination label. Record which desks, shelving units and storage cabinets require disassembly. Check dimensions against doorways, corridors and service elevators.
Keep confidential records, access credentials and business data under your own controlled process. Specialist equipment, network changes and IT reconnection need an agreed responsible party. A general office inventory does not automatically include specialist installation or technical work.
See the steps.
Bring the details.
A visual guide to preparing a request.
Each booking follows its own agreed scope.
Illustrative stock photography 01Create a business move brief
List work areas, furniture, equipment and the team contacts who can confirm priorities. Separate technical work from physical moving tasks.
Illustrative stock photography 02Check both buildings
Gather loading restrictions, elevator dimensions, access times and any documents required by property management.
Illustrative stock photography 03Agree the sequence
Review the proposed order, responsibilities and exclusions. Confirm the schedule and communication plan before committing to a booking.
Illustrative stock photography 04Prepare a practical handover
Label destinations, keep an inventory and appoint a receiving contact. Record open questions so the next conversation starts with the right context.
A little preparation.
A much clearer brief.
Gather what you know. Leave a note where you need guidance. A complete request helps identify questions before an estimate is prepared.
Talk through a question ↗- 01A department or work area inventory
- 02Decision maker and receiving contact
- 03Building access and loading requirements
- 04Preferred working window and critical deadlines
- 05Disassembly and specialist equipment questions
- 06A controlled plan for confidential records and business data
Good questions.
Useful answers.
Include your preferred working window and any building restrictions. Scheduling and availability must be reviewed before out of hours work is agreed.
Yes, note the equipment that needs physical transport and identify any specialist handling. Technical disconnection, network changes and reconnection require their own agreed arrangements.
A named decision maker, a contact for each area and consistent destination labels help keep the brief understandable. Note who can approve changes during planning.
Make room for the next step.
Let’s carry
what’s next.
Big plans start with a simple conversation.
Tell us what you have in mind.